Senior Procurement and Risk Management Officer (National)

SUMMARY OF THE PROJECT

The Australia-Indonesia Partnership Towards an Inclusive Society (AIPTIS) is Australia’s flagship investment in gender equality, disability and social inclusion (GEDSI) in Indonesia.  The partnership will contribute to Australia’s efforts to support Indonesia’s stability and prosperity. AIPTIS is an evolution of Australia’s long running commitment to gender equality, disability and social inclusion and builds on the gains already made while responding to the new challenges arising from the COVID-19 pandemic.

The Development Goal of AIPTIS is that more Indonesian women and marginalised groups equitably participate in and benefit from Indonesia's social, economic, and political opportunities.

Successful change will include the following End of Program Outcomes (EOPOs) which will be validated and/or updated during the inception phase based on the finalisation of the design and the refinement of the Program Logic:

1. Selected national and sub-national government policies and programs are implemented in ways that enable greater economic opportunities and access to services for women and marginalised groups.
2. Improved policy and regulatory environment for Civil Society Organisation (CSO) partners working on gender equality, disability and social inclusion.
3. Changing social norms and attitudes towards gender equality, disability and social inclusion amongst Indonesian communities, leaders and institutions in relation to issues and locations within AIPTIS’ reach and scope.

SUMMARY OF THE POSITION

The Senior Procurement and Risk Management Officer (SPRMO) will report directly to the Head of Operations and Grants (HoOG) and will be responsible for all legal advice, procurement advice, contract development and preparation, and contracts management for the Program. This includes leading all legal & contracting/procurement processes (preparing solicitation documents, evaluation criteria, terms of reference, technical specifications) and managing all contracts and tenders for goods, services and technical assistance.

The SPRMO position is designed to add value and improve the operations of AIPTIS. The SPRMO assists AIPTIS to accomplish its objectives by bringing a systematic and disciplined approach to evaluate and improve the effectiveness of the organisation's risk management, control, and governance processes.

Period of Assignment: May 1^st, 2021 – April 30^th, 2022 (1 year) and could possibly be extended.

Reporting to: Head of Operation and Grants

KEY RESPONSIBILITIES

The SPRMO will review, advise and recommend ensuring that quality documentation exists for:

• strategic processes for risk and control;
• the effectiveness of the internal control environment;
• assurances relating to the corporate governance requirements for the program;
• anti-fraud policies, whistleblowing processes, grievance policies and arrangements for special investigations; and
• complying with any legislation, or Directions issued by DFAT and/or the HoOG (compliance).

Specific Responsibilities:

Finance, Procurement and Asset:

• Review the reliability and integrity of financial and operating information and the means used to identify, measure, classify, and report such information;
• Work closely with HoOG, Team Leader and Cowater HQ in organizing the procurement process for international / national advisory resources, subcontractor/vendor and asset programs in accordance with the AIPTIS Operations Manual;
• Ensure and verify that deliverables of subcontractors / vendors are on time, reliable and accurately reflect the contract;
• Review and maintain the means of safeguarding assets and, as appropriate, verify their existence, update and report them to the HoOG every six months; and
• Review and appraise the economy and efficiency with which resources are used and employed.

Risk:

• Provide advice to maintain the risk management matrix (register);
• Issue a statement on internal control for each six-month progress report; and
• Monitor the effectiveness of AIPTIS’ risk management system and provide recommendations for improvement, as required.

Compliance:

• Review the adequacy of the systems established to ensure compliance with policies, plans, procedures, laws, and regulations and establish whether AIPTIS is in fact in compliant;
• Review due diligence processes in place and advise/recommend improvements to ensure compliance with DFAT due diligence and risk frameworks; and
• Recommend a best practice risk and internal control annex for the AIPTIS Operations Manual to outline the scope of work, principles, responsibilities, standards and approach, tools, rights of access to information, independence and reporting.

Fraud:

• Review the adequacy, implementation and operations of AIPTIS’ anti-corruption, fraud and related misuse of funds policies and procedures and provide recommendations as necessary;
• Assess proposals for purchase of external auditors (where necessary make representations to these external auditors and follow up and review the cases involved);
• Ensure adequate management responses are issued in response to mismanagement or fraud revealed by an audit; and
• Ensure written responses to such management letters are documented.

Other:

• Perform other related duties as required.

JOB REQUIREMENTS

Education:

• Bachelor's degree in Business Administration or related field

Minimum Experience:

• Minimum of seven (7) years of progressive experience in the professional services environment, preferably with a multinational company developing and delivering Procurement and Risk Management; business support and office management support services;
• At least five (5) years’ experiences in the preparation, administration and monitoring of contracts including two (2) years of supervisory experience in a risk management and/or administrative capacity.

Essential Skills:

• Team-oriented;
• Results-focused;
• Confidence to work across all levels of the business;
• Strong interpersonal and negotiation skills;
• Develop strong trusting relationships in order to gain support and achieve results;
• Be flexible and available to interact with employees at all levels;
• Be self-directed and motivated;
• Experience in Compensation and Wage Structure;
• Effectively envision, develop, and implement new strategies to address competitive, complex business issues;
• Take initiative to identify and anticipate client needs and make recommendations for implementation;
• Excellent verbal and written communication skills; and
• Fluent in English and Indonesian.

Women and people with disabilities are encouraged to apply

APPLICATION PROCESS

Candidates are encouraged to apply by April 15, 2021/as soon as possible on our Careers Page.

For your application to be considered, please upload your documents as followed: Candidate Last Name, First Name, date, Title of the Position.

We thank all applicants, however only those shortlisted will be contacted.

With more than 35 years’ experience, Cowater International is Canada’s global leader in management consulting services specializing in international development and has managed the implementation of over 800 projects in more than 80 countries around the globe. We work with governments, partner organizations, communities and civil society to design and implement sustainable solutions that generate lasting social, financial and environmental impacts. Our adaptive approach to management has led to our award-winning work and recognition as one of Canada’s Best Managed Companies in 2017, 2018 and 2019. Headquartered in Ottawa, Canada, Cowater International also has corporate offices in Montreal, Quebec; London, United Kingdom; Nairobi, Kenya; and Brussels, Belgium, in addition to project offices in a wide variety of other locations across Sub-Saharan Africa and Asia.

We thank you for your interest in building a better tomorrow with Cowater International.