DEADLINE FOR APPLICATION: March 11, 2022
Position: Project Coordinator
Reports to: Office Manager
Committed to Inclusivity and Diversity: Alinea provides equal employment opportunities for all applicants on the basis of merit.
Alinea is committed to safeguarding children and vulnerable adults. Given the nature of our work, candidates will be subjected to due diligence checks and to enhanced background checks as appropriate.
About Alinea International Ltd.
Alinea is an international development consultancy providing technical and management expertise that helps people improve their lives. We work with governments, investors, companies and communities to create lasting change. Over 35 years, Alinea has successfully delivered more than 515 projects worldwide.
Key Responsibilities
Reporting to the Office Manager and Canadian Project Directors, the Coordinator will oversee all project administration duties and will liaise as needed with key project stakeholders based in Canada and abroad. Specific responsibilities include, but are not limited to: providing administrative and technical support services for the project and establish and maintain efficient administrative systems including filing and inventory; coordinate all project logistics, including transportation and accommodation for project staff and consultants, visas and pre-deployment packages; coordinate and provide support on recruitment of key personnel and procurement of goods and services, as needed; prepare contracts for consultants and conduct audits of resulting timesheets, expense claims and invoices; provide reporting support to the Project Directors, including administrative services, formatting and auditing, reviewing, and submission, as needed; and, provide administrative support to the project core teams and Project Directors and provide guidance on administrative processes to local staff;
Academic Qualifications and Experience
- College or technical vocational qualifications in Office Administration; Undergraduate degree desirable
- 5+ years of experience in administrative assistant, accountant, logistics support or similar position
- Excellent computer skills in Microsoft Software (Word, PowerPoint, Excel, Access, etc.) and ideally strong familiarity with the MS 365 online subscription and collaboration platform (Teams, Notes, OneDrive, SharePoint, Forms, etc.);
- Excellent and effective communication skills
- Ability to prioritize and manage time efficiently
- Organized and meticulously detail-oriented
Mandatory:
- Experience in formatting lengthy documents with professional referencing and automated functions, graphics.
- A strong skill set in MS Office is required, particularly in MS Word, Excel and Outlook and PowerPoint.
- The individual must also possess strong communication and collaboration skills – a team player that readily supports other organizational members and members of their project team(s).
Alinea prides itself on being an adaptive and learning environment, and therefore we foster and encourage job-embedded growth and learning.
Interested applicants are asked to submit their cover letter and CV to jmenard@alineainternational.com by March 11, 2022. Please include the position title in your subject line and state your approximate salary expectations as an annual salary amount in Canadian dollars.
Only shortlisted applicants will be contacted; no telephone enquiries, please.
For more information about Alinea, please visit our website: www.alineainternational.com