KEY INFORMATION
Job Title: Payroll, Contracts & HR Officer, Indonesia
Sector: Gender Equality, Women’s Empowerment, Social Inclusion
Position Type: Full time
Duration/Level of Effort: Long-Term
Position Location: In-Person
SUMMARY OF THE PROJECT
The Australia-Indonesia Partnership Towards an Inclusive Society (INKLUSI) is a $75m, 5-year investment (2021-25) that will contribute to the broader development goal of No one is left behind – more marginalized people participate in and benefit from Indonesia’s socio-cultural economic, and political development.
INKLUSI continues Australia’s support to Indonesia’s prosperity, building on advancements in the areas of gender equality and women’s empowerment, social inclusion, and civil society strengthening. This includes experience and lessons working in community-driven development, civil society programs, women’s empowerment, and inclusive development programs – most recently through MAMPU and Peduli. It also builds on decades of work by Indonesian CSOs and social movements, including the women’s movement to advance GEDSI.
INKLUSI supports the shared policy priorities of GoI and GoA. It is aligned with Pillar One of the Indonesia- Australia Comprehensive Strategic Partnership, and the associated Plan of Action, which commits to cooperation to “address poverty and inequality, promote women's leadership and empowerment on disability-inclusive development; the Stability Pillar of the Australia-Indonesia COVID-19 Development Response Plan; and the Government of Indonesia (GoI) Medium-Term Development Plan (RPJMN IV 2020- 2024). INKLUSI supports the RPJMN agenda of “enhancing the quality and competitiveness of human resources”, and specifically the RPJMN’s Gender Equality and Women Empowerment policy and its Social Inclusion policy direction. It also supports Indonesia’s commitment to the Sustainable Development Goals (SDGs), and the call to “Leave no one behind” in development, while responding to the impacts of the COVID-19 pandemic, including the disproportionate socioeconomic impacts on women and communities experiencing marginalisation as well as the potential threats posed to civil society spaces.
SUMMARY OF THE POSITION
Reporting to Head of Operation and Grants (HoOG), the Payroll, Contracts and HR Officer is responsible to provide various forms of human resource assistance to the INKLUSI Program and coordinate support services required by INKLUSI Staff. He or she will ensure that office systems and logistic support function in an efficient, effective and dependable fashion and in accordance with the procedures and guidelines laid out in the INKLUSI Operation Manual.
KEY RESPONSIBILITIES
- Prepare monthly payroll in a timely manner with the correct BPJS and Income tax deduction.
- Be in charge for BPJS such as online submission, staff registration, closure, deactivation.
- Correctly calculate THR, compensation benefit, severance pay in a timely manner
- Maintain copies of updates confidential individual records of employees and ensure that copies of all relevant documents related to staff employment are enclosed, such as Curriculum Vitae, contracts.
- Maintain an efficient filling system for each local staff Maintain employee attendance and leave records and communicate directly with Head of Operation and Grants for payroll purpose
- Generate and prepare administrative report as required Prepare staff attendance, medical reimbursement, leave report, and payroll calculation
- Coordinate with, if there is, personnel requisition for local staff and other HR duties
- Submit Leave Report, Medical report & Monthly report to Head of Operations and Grants on a monthly basis Implementation of recruitment processes including drafting job description, provision of input to job classification process, vacancy announcement, screening of candidates, organization of interview panels
- Evaluate staffs performance, provide training capacity development for staffs, giving recommendation and appreciation due to staffs performance
- Ensure the implementation of Indonesian labor laws and organization policies
- Oversee building management issues and arrange / manage all issue related to office premises, building security, office lease and building management liaison
- Be the identified fire/emergency warden for the INKLUSI Team
- Support Head of Operation and Grants to ensure smooth running of office workspaces, and
- Perform such other duties as may be assigned
JOB REQUIREMENTS
Education:
- Bachelor’s degree in Human Resources, or Business Administration or related field
Minimum Experience:
- Minimum of five (5) years progressive experience in the professional services environment, preferably with a multi-national company developing and delivery HR; business support and office management support services.
- At least five (5) years experiences in the preparation, administration and monitoring of contracts including (2) years supervisory experience in a management and/or administrative capacity.
Essential Skills:
- Team orientated
- Results focused
- Confidence to work across all levels of the business
- Strong interpersonal and negotiation skills
- Develop strong trusting relationships in order to gain support and achieve results
- Be flexible and available to interact with employees at all levels
- Be self-directed and motivated
- Compensation and Wage Structure
- Effectively envision, develop, and implement new strategies to address competitive, complex business issues
- Manage multiple conflicting priorities
- Ability to understand issues domestically and internationally and communicate effectively
- Take initiative to identify and anticipate client needs and make recommendations for implementation
- Excellent verbal and written communication skills
- Fluent English and Indonesian
APPLICATION PROCESS
Candidates are encouraged to apply by 27 July 2022 5.00pm Jakarta time/as soon as possible.
Application should be sent by email to: recruitment@inklusi.or.id. Please put “Application – Payroll, Contracts and HR Officer ” in the email subject.
Cowater International is an equal opportunity employer, basing employment on merit and qualifications as they relate to professional experience and position expectations. Cowater does not discriminate against any employee or applicant on the basis of race, religion, sex, gender identity, disability, age, or any other basis protected by law.
We thank all applicants, however only those shortlisted will be contacted.
ABOUT US
With more than 35 years’ experience, Cowater International is a global leader in management consulting services specializing in international development and has managed the implementation of over 800 projects in more than 80 countries around the globe. We work with governments, partner organizations, communities and civil society to design and implement sustainable solutions that generate lasting social, financial and environmental impacts. Our adaptive approach to management has led to our yearly award-winning work and recognition as one of Canada’s Best Managed Companies since 2017. Headquartered in Ottawa, Canada, Cowater International also has corporate offices in Montreal, Quebec; London, United Kingdom; Nairobi, Kenya; and Brussels, Belgium, in addition to project offices in a wide variety of other locations across Northern and Sub-Saharan Africa, the Middle East, Latin America, the Caribbean and Asia.
We thank you for your interest in building a better tomorrow with Cowater International.
