As a member of the Universalia team, the Executive Assistant to the CEO plays an integral role in contributing to the successful management of the firm, its internal and external activities, and building Universalia’s 42+ year reputation for excellence. The role involves balancing the main responsibilities and duties as follows:
Executive Coordination
▪ Administrative support for the CEO, including calendar and correspondence management; administration of contracts and documents; assistance with travel arrangements and expense claiming; preparation of briefs and note-taking; communications support; and miscellaneous items.
▪ Coordination and oversight of internal corporate projects, including a leadership role in some instances and serving as a constant liaison between the CEO and internal committees/teams.
▪ Maintenance and management of Universalia’s corporate profile to ensure accurate information and consistent branding across various platforms and networks.
▪ Consistently demonstrating alignment with Universalia’s mission, mandate, values and principles.
Practice/Project Assistance
▪ Supporting the Practice Leader and Project Team Leaders in managing client engagements from beginning to end, including but not limited to relationship management, planning and logistics, data management, travel, budgeting, team coordination and stakeholder management.
▪ Collaborating and cooperating with team members to ensure a consistent delivery of high-quality work, on time and on budget, through editing, preparation of appendices, quality assurance, and other project tasks, as required.
